Beyond the Basics: Mastering Google Workspace

Congratulations on making the switch to Google Workspace!

You’ve invested in a powerful suite of tools designed to elevate collaboration, streamline communication, and provide unparalleled flexibility. Migrating your data and getting everyone logged in is a good start*. You’re already experiencing the benefits of working with Gmail, Google Chat or Google Docs, and maybe Gemini’s integrated AI.

But here’s the truth: think of Google Workspace as buying a professional-grade camera. You can take great pictures out of the box, but mastering the advanced techniques and settings will elevate your game to a whole new level because your gear won’t limit you. We’re not just here to help you use Google Workspace—we’re here to help you master it. This will lead to a safer workspace, improved efficiency and happy colleagues.

* Sidenote: If you’re still struggling with Google Workspace licenses or having a hard time migrating your data, we’re also here to help you!

Here’s how we guide you on your journey to Google Workspace mastery:

1. Change Management & Tailored Training:

Google Workspace is known for its user-friendliness, but transitioning to a new platform and adopting new tools can be challenging for larger organizations. That’s why we’ve developed a scientifically proven methodology of Change Management to work towards the highest adoption rates possible. These techniques include C-level sponsorship, communication strategy, and reinforcing and supporting change because this is not a one-off exercise.

We use our Change Management approach for many large organizations like YoungCapital, Wehkamp, and Pon over the past years, resulting in high Google Workspace adoption rates.
We believe in The Human Side of Cloud. Cloud is about people, rather than only technology. NextNovate enables your team (leaders) to master the Google tools.
Our interactive sessions encourage active participation and ensure your team gains practical skills. For example we have a great Google Sheets training divided into different levels. Yes, even tailored to your Finance colleagues longing for Excel.

2. Optimize Your Technical Infrastructure:

A smooth and secure Google Workspace experience relies on a solid technical foundation. NextNovate’s experts dive deep into your setup to ensure everything is optimized for security and reliability.

We review and adjust your DNS settings. This includes SPF, DMARC, and DKIM records, to prevent (3rd party) email deliverability issues, spoofing attempts, and security vulnerabilities.
Single sign-on (SSO): We help you implement and configure SSO, allowing your employees to access all their essential applications with just one set of credentials. This not only simplifies their workflow but also strengthens security by reducing password fatigue and the risk of unauthorized access. With the help of Okta we can even take it to the next level with adding biometric authentication (like fingerprints).

3. Elevate Security and Compliance:

Moving to the cloud enhances security by providing advanced protection and access controls. NextNovate empowers you to build a robust security framework within Google Workspace.

Google Drive security: We help you configure granular sharing permissions, implement access controls, and enforce data retention policies to ensure your sensitive information remains protected.
Data Loss Prevention (DLP):We work with you to design and implement DLP rules that prevent sensitive data from leaving your organization, whether accidentally or intentionally.
Florbs automation:We leverage the power of the tool Florbs to automate critical security tasks, such as bulk revoking external access to files in Google Drive, saving time and reducing the risk of human error.
Compliance expertise: We guide you through the necessary steps to achieve compliance with industry standards like ISO 27001, ensuring your data management practices meet the highest security requirements.

4. Secure Your Remote Workforce:

One of the greatest advantages of Google Workspace is the ability to work from anywhere. NextNovate helps you embrace remote work securely with comprehensive endpoint management solutions.

Enforce device encryption: We can implement policies that require all devices accessing your Workspace environment to be encrypted, protecting your data from unauthorized access if a device might get stolen and users downloaded files to their local device.
Mobile device management (MDM): We help you manage and secure a diverse range of devices, including Chromebooks, Android, and iOS devices, ensuring consistent security across your entire organization
Context-aware access: We implement solutions that allow you to control access based on factors like device location, user role, and network security, providing an extra layer of protection for sensitive data.

5. Supercharge your workflows with Gemini AI

Google’s groundbreaking AI, Gemini, is now integrated into Workspace, offering a whole new dimension of assistance and intelligence. Here’s how we help you revolutionize your work with Gemini.

Enabling Gemini: We help you get the licenses and get you up-and-running with the Sidebar integration of Gemini. This way you always have your own assistant with you, instead of using the standalone Gemini App or website.
Exploring the AI use cases: We understand AI is sometimes a bit overwhelming. Where to start? What do we really need? The experts at NextNovate have seen a lot of AI use cases across different industries, so we’re happy to advise you.
Become a Prompt Master: Unlocking the full potential of Gemini requires mastering the art of prompt engineering. NextNovate’s specialized training programs equip your team with the skills and knowledge to effectively communicate with Gemini and harness its AI capabilities.

Gemini AI is not restricted to Google Workspace. Of course we would love to think about other AI applications within Google Cloud Platform . Newly released tools like Agentspace make exploring AI beyond Google Workspace even more exciting.

Unlock the Full Potential of Google Workspace with NextNovate

You’ve made a smart move by choosing Google Workspace. Picture this: your teams are collaborating seamlessly in real-time, effortlessly sharing documents and ideas, regardless of their location. Your colleagues are equipped with the skills and knowledge to leverage the full power of Google Workspace, boosting productivity and efficiency across the board.

Security is no longer an afterthought, but an integral part of your cloud strategy, protecting your valuable assets and ensuring compliance with industry standards. AI is being used in a safe way and people benefit from it. This is the transformative power of Google Workspace when it’s truly maximized.

Contact NextNovate today and let’s embark on your journey to Google Workspace mastery!